Privacy Policy

Effective Date: 12 June 2026

Website: https://mangadbadmintonclub.com/

Email: mangadbclub@gmail.com

Phone: +91 94464 11244

1. Introduction

Mangad Badminton Club respects your privacy and is committed to protecting the personal information you share with us.

This Privacy Policy explains how we collect, use, store, disclose, and protect personal information when you visit our website, contact us, submit a membership enquiry, join the club, participate in practice sessions, matches, tournaments, events, subscribe to updates, or communicate with us through phone, email, WhatsApp, social media, or other channels.

By using our website or services, you agree to the practices described in this Privacy Policy.

2. Scope of This Policy

This Privacy Policy applies to:

• Website visitors.
• Membership applicants.
• Club members.
• Players and guests.
• Parents or guardians of minors.
• Tournament or event participants.
• Newsletter subscribers.
• People who contact the club through forms, phone, email, WhatsApp, or social media.

This Policy does not apply to third-party websites, social media platforms, payment gateways, messaging platforms, or external services that may have their own privacy policies.

3. Information We May Collect

We may collect the following types of information depending on how you interact with the club.

A. Contact Information

• Name.
• Phone number.
• Email address.
• Address or location.
• Message or enquiry details.

B. Membership Information

• Membership request details.
• Age or date of birth where needed.
• Playing experience or skill level.
• Preferred session timing.
• Emergency contact details.
• Parent or guardian details for minors.
• Payment status or membership status.

C. Club Participation Information

• Practice session attendance.
• Match or tournament participation.
• Event registrations.
• Team or category details.
• Disciplinary records, if any.
• Communication related to bookings, timings, or club activities.

D. Payment-Related Information

If the club accepts payments, we may record basic payment details such as payment amount, date, purpose, transaction reference, and payment status.

We do not intentionally collect or store sensitive banking details such as card numbers, CVV, UPI PIN, net banking passwords, or OTPs. Payments through third-party providers are subject to their own privacy and security policies.

E. Website and Technical Information

When you visit the website, we may automatically collect limited technical information such as:

• IP address.
• Browser type.
• Device type.
• Operating system.
• Pages visited.
• Time and date of visit.
• Approximate location.
• Referral source.
• Cookies or similar tracking information, if enabled.

F. Photos and Videos

During club sessions, matches, tournaments, events, ceremonies, or community activities, the club may capture photos and videos.

These may include your image, voice, gameplay, participation, or presence at club activities.

4. How We Collect Information

We may collect information when you:

• Visit the website.
• Submit the contact form.
• Call, email, or message the club.
• Apply for membership.
• Register for events, tournaments, or sessions.
• Subscribe to newsletters or updates.
• Participate in club activities.
• Appear in club photos or videos.
• Communicate through WhatsApp, social media, or other channels.
• Provide information directly to club committee members or representatives.

5. Purpose of Using Your Information

We may use your information for the following purposes:

• To respond to enquiries.
• To process membership requests.
• To manage club membership.
• To communicate practice timings, court availability, events, tournaments, and announcements.
• To organise matches, sessions, tournaments, and community events.
• To maintain safety, discipline, and club records.
• To verify payments, registrations, or attendance.
• To improve website performance and user experience.
• To send newsletters, updates, or club news if you have subscribed or requested communication.
• To publish club-related photos or videos for legitimate promotional and community purposes.
• To prevent misuse, fraud, abuse, unsafe conduct, or violation of club rules.
• To comply with legal, regulatory, accounting, or administrative requirements.

6. Legal Basis and Consent

Where required by applicable law, we collect and process personal information based on your consent, your voluntary submission of information, club membership requirements, legitimate club administration needs, safety obligations, or legal compliance.

You may withdraw consent for optional communications such as newsletters or promotional updates by contacting us.

Withdrawal of consent may not affect information already processed lawfully before withdrawal. It may also affect our ability to provide certain services, such as membership communication or event participation.

7. Children’s Privacy

The club may allow minors to participate with parent or legal guardian consent.

If we collect personal information of a minor, we may require details and consent from a parent or legal guardian.

Parents or guardians may contact the club to review, correct, or request deletion of a minor’s personal information, subject to legal, safety, administrative, or membership requirements.

The club does not knowingly collect personal information from minors without appropriate consent.

8. Photos, Videos, and Public Sharing

Mangad Badminton Club may use photos and videos from club activities for:

• Website gallery.
• Social media posts.
• Tournament updates.
• Posters and banners.
• Club announcements.
• Community documentation.
• Promotional materials.

If you do not want your image or your child’s image to be used, you may contact the club in writing.

The club will make reasonable efforts to stop future use or remove digital images where practical. However, removal may not always be possible for printed materials, already shared posts, reshared content, or third-party copies.

9. Newsletter and Promotional Communication

If you subscribe to our newsletter or request updates, we may send you information about club news, tournaments, events, membership updates, and announcements.

You can opt out by contacting us or using any unsubscribe method provided in the communication.

Even if you opt out of promotional updates, we may still contact you for important membership, safety, payment, or administrative matters.

10. Sharing of Information

We do not sell your personal information.

We may share limited information only when necessary with:

• Club committee members or authorised representatives.
• Coaches, organisers, referees, or event coordinators where required.
• Payment service providers, if online or digital payment is used.
• Website hosting, IT, analytics, email, or communication service providers.
• Legal, regulatory, government, or law enforcement authorities where required by law.
• Emergency contacts or medical assistance providers in case of safety or health emergencies.
• Third parties involved in tournaments, events, or inter-club activities, only to the extent necessary for participation.

We require reasonable care when sharing information and try to limit sharing to what is necessary for the relevant purpose.

11. Third-Party Services

The club may use third-party platforms such as:

• Website hosting providers.
• Email services.
• WhatsApp or phone communication.
• Social media platforms.
• Google Maps or location services.
• Analytics tools.
• Payment gateways.
• Video or image hosting platforms.

These third parties may collect or process data according to their own privacy policies. Mangad Badminton Club is not responsible for the privacy practices of third-party platforms.

12. Cookies and Tracking Technologies

Our website may use cookies or similar technologies to improve website functionality, understand visitor behaviour, remember preferences, and improve performance.

Cookies are small files stored on your device. You may disable cookies through your browser settings. However, some website features may not work properly if cookies are disabled.

If analytics tools are used, they may collect information such as page visits, session duration, device type, and approximate location.

13. Data Security

We take reasonable steps to protect personal information from unauthorised access, misuse, loss, alteration, disclosure, or destruction.

Security measures may include restricted access, careful record handling, password protection, secure communication practices, and limited sharing of personal information.

However, no website, internet transmission, digital storage system, or communication platform can be guaranteed to be completely secure. Users should avoid sharing sensitive information such as passwords, OTPs, banking PINs, or unnecessary identity documents through unsecured channels.

14. Data Retention

We keep personal information only for as long as necessary for the purpose for which it was collected, including membership management, event records, legal compliance, accounting, safety, dispute resolution, and communication.

General enquiry data may be kept for a limited period to respond to the enquiry and maintain communication records.

Membership and participation records may be retained for administrative, accounting, safety, or legal purposes.

Photos and videos may be retained as part of club history, gallery, promotional archives, or event documentation unless removal is requested and reasonably possible.

When information is no longer required, we may delete, anonymise, archive, or securely dispose of it.

15. Your Rights

Subject to applicable law, you may have the right to:

• Request access to personal information we hold about you.
• Request correction of inaccurate or incomplete information.
• Request deletion of personal information where retention is no longer necessary.
• Withdraw consent for optional processing or promotional communication.
• Raise a grievance about how your data is handled.
• Request that your or your child’s image not be used in future promotional materials.

To exercise these rights, contact us using the details provided below.

16. Accuracy of Information

You are responsible for providing accurate and updated information.

If your phone number, email address, emergency contact, membership details, or other information changes, you should inform the club.

The club is not responsible for issues caused by incorrect, outdated, or false information submitted by users.

17. Sensitive Personal Information

You should avoid submitting sensitive personal information unless specifically required for safety, legal, or membership purposes.

Sensitive information may include medical conditions, injury details, identity documents, financial information, or information about minors.

If such information is required, the club will use it only for the relevant purpose and handle it with reasonable care.

18. Emergency Situations

In case of accident, injury, health issue, safety concern, misconduct, or emergency, the club may use or share relevant information with emergency contacts, medical personnel, authorities, or responsible persons to protect health and safety.

19. Data Transfers

Your information may be stored or processed through service providers located in India or outside India, depending on the tools used for website hosting, communication, analytics, email, or other services.

Where information is transferred or processed through third-party platforms, it will be subject to their security and privacy practices.

20. Links to Other Websites

Our website may contain links to external websites or platforms.

We are not responsible for the content, privacy policies, security, or practices of external websites. Users should review third-party privacy policies before sharing information with them.

21. Grievance Redressal

If you have any concern, complaint, correction request, deletion request, or privacy-related question, you may contact:

Privacy Contact / Club Contact
Mangad Badminton Club
Mangad, Kollam, Kerala, India
Email: mangadbclub@gmail.com
Phone: +91 94464 11244

We will try to respond within a reasonable time.

22. Updates to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in club operations, website features, legal requirements, or data practices.

The updated version will be posted on the website with a revised effective date.

Continued use of the website or club services after updates means you accept the revised Privacy Policy.

23. Contact Information

For privacy-related questions, membership data requests, or general enquiries, contact:

Mangad Badminton Club
Mangad, Kollam, Kerala, India
Email: mangadbclub@gmail.com
Phone: +91 94464 11244